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Rotamatic - Staff Scheduling Software

Demonstration Video Showing Key Features

Staff rotas can be created quickly and easily

Rotamatic is a program to help save you time when you are creating weekly staff rotas for your organisation. It helps you quickly create staff rotas that can be printed out and displayed on your staff notice board. The rotas can also be uploaded to the Rotamatic website making it possible for your staff to find out from home when they are working - click for details about online rotas .

Managers and personnel staff have a hard enough time already without the complicated task of creating weekly staff rotas. Rotamatic helps you by making this job as easy as possible - simply select shifts, allocate members of staff to them and click print - a rota is created ready for the staff noticeboard. As well as printing out rotas you can also send the shift information to your staff by SMS text message - click for details about text message rotas .

Rotamatic can help save management time

Do you often have to make amendments to your staff rota ? Is it covered with correction fluid by the end of the week ? Rotamatic solves this problem easily - make the changes in the program and simply print out another copy.

Rotamatic can also help make sure that your employees know when they are working. Each employee can have a copy of the rota printed for them showing just the parts of the rota that apply to them. You can also send staff rotas to your employees mobile phones making it easy for them to check when they are working.

Do you need a record of who worked when? With Rotamatic you can browse to past dates and check past rotas to see when employees were scheduled to work. You can print out reports and graphs giving you information about the shifts that staff have worked.

Rotamatic can help you cut out errors by highlighting if an employee has been allocated to two shifts that overlap. If an employee is double booked then the shifts are marked by a red square giving you a visual warning that there is an error.

Time Off And Leave Tracking

New in this version of Rotamatic is the ability to keep track of staff time off from work. Each leave period that an employee takes can be set to be one of a number of time off types eg maternity leave, sick leave, holiday ect. These standard time off categories are already entered into the program and you are able to add further categories as required.

The program keeps track of leave allocation according to the Working Time Regulations as set out by the UK government. An employee is set to accrue their leave either yearly or on a pro rata basis.

To help you monitor the time off that staff are taking from work you can print reports and charts as well as export this information to Adobe pdf format and Microsoft Excel format.

Rotamatic Is Easy To Use

Setting up Rotamatic couldn't be easier - simply enter the details for your employees and the job roles that your workplace has. Using the program is even easier - it really is as easy as dragging employees on top of shifts and then clicking print. The program helps you in deciding which employee to allocate to which shift - you can set the program to show just those employees who are available for particular shifts. This makes it easy to see at a glance who is available at any given time.

Creating shifts for your weekly rota is easy - click a button to add a shift and then drag using the mouse to set the start and end times for the shift. Shifts can be cut, copied and pasted to make life even easier. Filling the shifts involves selecting a shift by clicking on it and allocating an employee to it.