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Creating Time Off

Each period of time off has a start time, an end time, a time off reason and, if an employee has been set to it, an employee.

Create Time Off

  1. Change the date Rotamatic is set to using the Date Changer so that the first date of the time off is shown in the Time Off Page.
  2. Click the mouse at the top of the day you would like to create a time off for. The top of the day changes colour when the mouse is moved over it to show where to click.
  3. A time off will appear with a default start time of 00:00 and an end time of 00:00 at the beginning of the next day. These times can be altered to fit your requirements using the following methods.

Altering Time Off Start and End Times

There are two ways to alter a time off's start and end times -

Alter the times directly on the Time Off Details Panel

  1. Select the time off you want to alter by clicking on top of it with your mouse on the Time Off Page.
  2. The Time Off Details Panel should update with the time off's current start and end times. By clicking the up and down arrows next to the hours and minutes, or day and month if the time off rounding is set to day, of the start and end times you can set the times as desired.

Drag and drop the start or end of a time off to a new time -

  1. Move the mouse over the start or end of the time off you wish to alter.
  2. Press and keep down the left mouse button.
  3. Move the mouse either left or right depending on whether you wish to set an earlier or later time. You can also move the start or end time to a new day eg. create a time off that spans more than one day.
  4. Release the left mouse button.

By default time off rounding is set to a full day where a period of time off starts at 00:00 in the morning and finishes at 24:00 midnight. You can alter this setting in the Options Window to create more exact periods of time off.

Deleting a Time Off

  1. Click the right mouse button on top of the time off in the Time Off Page.
  2. A menu will appear. Choose Delete from this menu.
  3. You will be asked to confirm that you wish to delete the time off. Click OK.

Cut a Single Time Off

  1. Click the right mouse button on top of the time off in the Time Off Page.
  2. A menu will appear. Choose Cut from this menu. The time off will disappear from the Time Off Page and will be stored in the program's clipboard.

Copy a Single Time Off

  1. Click the right mouse button on top of the time Off in the Time Off Page.
  2. A menu will appear. Choose Copy from this menu. A copy of the time off will be stored in the program's clipboard.

Paste a Single Time Off

  1. Move the mouse over the day you wish to paste the time off in the Time Off Page.
  2. Click the right mouse button and select Paste.

Cut a Day's Time Offs

  1. Click the right mouse button in clear space on top of the day whose time offs you wish to cut.
  2. A menu will appear. Choose Cut Day from the menu. The time offs for the day will be cleared and a copy of all these time offs will be stored in the programs clipboard.

Copy a Day's Time Offs

  1. Click the right mouse button in clear space on top of the day whose time off you wish to copy.
  2. A menu will appear. Choose Copy Day from the menu. A copy of all the time offs for the day will be stored in the programs clipboard.

Paste a Day's Time Offs

  1. Click the right mouse button on top of the day where you wish to paste the time offs stored in the clipboard.
  2. You can either paste the time offs with the employees who are allocated to them or you can paste them as empty without employees set to them. To paste the time offs together with the employees allocated to them select Paste Day. To paste the time offs without employees select Paste Day Without Employees.

Set the Time Off Reason For a Time Off

Each period of time off can be set to be for a particular time off reason such as holiday, sick leave etc. To set the reason for a period of time off –

  1. Select the time off on the Time Off Page by clicking on it with the mouse.
  2. On the Time Off Details Panel use the blue arrow buttons to select the appropriate time off reason from the time off reason chooser.

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